Privacy Policy | Accounting and Taxation Solutions Limited

Last updated: January 2025

1. Introduction

Accounting and Taxation Solutions Limited ("we", "our", "us") is committed to protecting and respecting your privacy. This policy explains how we collect, use, and safeguard your personal data when you use our website and services, in compliance with the UK General Data Protection Regulation (UK GDPR) and the Data Protection Act 2018.

2. Data Controller

Accounting and Taxation Solutions Limited is the data controller responsible for your personal data. Our registered office address is 41 The Quantocks, Flitwick, Bedfordshire, MK45 1TG, and our trading address is 3 Herbal Hill, EC1R 5EJ, United Kingdom. For data protection enquiries, contact us at contact@accountingtaxsolutions.co.uk.

3. Information We Collect

We may collect the following types of personal information:

Name, email address, phone number, and company details (when you contact us or use our services)
Financial information necessary to provide accounting and tax services
Technical data such as IP address, browser type, and operating system (collected automatically when you visit our website)
Usage data including pages visited, time spent on pages, and navigation paths

4. How We Use Your Information

We use your personal data for the following purposes:

To provide and deliver our accounting and tax services
To respond to your enquiries and communications
To comply with legal and regulatory obligations
To improve our website and services
To send you service-related communications
To detect and prevent fraud or misuse

5. Legal Basis for Processing

We process your personal data based on one or more of the following legal grounds:

Consent: Where you have given us explicit consent to process your data
Contract: Where processing is necessary to perform our contractual obligations
Legal obligation: Where we are required to comply with legal or regulatory requirements
Legitimate interest: Where processing is necessary for our legitimate business interests

6. Data Sharing

We do not sell your personal data to third parties. We may share your data with:

HMRC and other regulatory bodies as required by law
Professional advisers and service providers who assist in delivering our services
Cloud service providers for data storage and processing

7. Data Retention

We retain your personal data only for as long as necessary to fulfil the purposes for which it was collected, typically for a minimum of 6 years in line with professional and legal requirements for accounting records.

8. Your Rights

Under UK GDPR, you have the following rights:

Right of access to your personal data
Right to rectification of inaccurate data
Right to erasure ("right to be forgotten")
Right to restrict processing
Right to data portability
Right to object to processing
Rights related to automated decision-making and profiling

To exercise any of these rights, please contact us at contact@accountingtaxsolutions.co.uk.

9. Data Security

We implement appropriate technical and organisational measures to protect your personal data against unauthorised access, alteration, disclosure, or destruction. This includes encryption, secure access controls, and regular security assessments.

10. Cookies

Our website uses cookies to improve your browsing experience. For detailed information about the cookies we use and how to manage them, please see our Cookie Policy.

11. Changes to This Policy

We may update this privacy policy from time to time. Any changes will be posted on this page with an updated revision date. We encourage you to review this page periodically.

12. Contact Us

If you have questions about this privacy policy or our data practices, please contact us at:

Email: contact@accountingtaxsolutions.co.uk
Trading Address: 3 Herbal Hill, EC1R 5EJ, United Kingdom
Registered Office Address: 41 The Quantocks, Flitwick, Bedfordshire, MK45 1TG

You also have the right to lodge a complaint with the Information Commissioner's Office (ICO) at ico.org.uk.